Wedding planning tools
Day-of coordinator checklist, hour by hour.
A day-of coordinator checklist covers the whole wedding day: vendors and the venue walk-through in the morning, rings, family photos and the rain call in the afternoon, every ceremony and reception cue, and the pack-up after the last dance.
Tick it off as you go. Your progress stays on this device.
Open the checklist
'26 10 17
8:00 AM to lights out
The wedding day, one tick at a time.
The orange rows are guest updates. Open one to see the wording and who it’s for.
Saturday · Run of show
The wedding day
- Done
- 0/23
- Guest updates
- 7
Morning
Afternoon
Ceremony
Reception
Send-off
The job
What a day-of coordinator actually does.
- Own the timeline
- Confirm every vendor’s arrival, walk the venue, and hand the run of show to the photographer, DJ and caterer.
- Cue every moment
- Line up the processional, cue the music, the entrance, toasts and cake, and solve problems before anyone notices.
- Keep guests moving
- Get family to photos, riders to the shuttle and everyone to dinner, and make the rain call when the sky turns.
Before the day
During the day
All day long
The orange rows
Let the guest updates send themselves.
Textual texts each update at its minute, to just the guests it’s for. You keep both hands on the clipboard.
Sat 3:15 PM · 42 shuttle riders
Quick heads-up: the shuttle leaves the hotel lobby at 3:45.
Sat 4:55 PM · All 86 guests
Cocktails are on the terrace. Dinner seating opens at 6.
Sat 11:40 PM · All 86 guests
Send us your candids. The blurry ones, the dance-floor ones, all of them.
Day-of coordinator questions.
What does a day-of coordinator do?
A day-of coordinator runs the wedding day so the couple doesn’t have to. They confirm vendors, keep the timeline, cue the ceremony and reception, quietly fix problems and keep guests where they need to be.
What should be on a day-of coordinator checklist?
Vendor arrivals, a venue walk-through, the emergency kit, rings and license, family photos, the rain call, the processional, every reception cue, guest transport and the end-of-night pack-up.
When does a day-of coordinator start?
Most start a few weeks out: they learn the plan, confirm vendors and build the timeline, then run everything on the day itself.
How do I keep guests updated on the wedding day?
Send short texts at the moments guests need them: where to be, when the shuttle leaves, and any change of plans. Send each one only to the guests it’s for.
